Highlights:

• Ideal Innovations, Inc. (I3), a 26 year old U.S. Government Professional Services Company, is seeking a high energy, and experienced Accounts Payable Specialist to work with our Accounting Team in Arlington, VA.
• The successful candidate will possess an understanding of the full accounts payable process (e.g., invoice review and obtaining approvals, coding to the chart of accounts, and setup on banking platforms for final approval by management as well as allocating credit cards and reconciling bank accounts).
• The successful candidate will become part of a small accounting team and work seamlessly across the organization to obtain the needed information to pay vendors in a timely manner.
• Enjoy a hybrid work schedule (3 days in the office) offering the best of both worlds, allowing for face-to-face interaction with colleagues, access to company resources, and the chance to build relationships, while also providing the flexibility and convenience of working from home.
• There are opportunities for promotion and career development, giving the ideal candidate the chance to take on new challenges and to expand their skill set.
• The successful candidate will be joining a company contributing to our National Security.
• If a candidate chooses to join our company, they will have the opportunity to acquire valuable skills in banking platform operations and peripheral duties that will provide the candidate with skills for advancement.

Tasks:

The AP Specialist is responsible for managing account payable items, securing approvals and proper allocation, and ensuring payments are made on time; as well as other duties as assigned.

Duties include but are not limited to:

1. Log and Review invoices received for payment. Contact vendors for additional information if necessary
2. Review and Track Subcontractor invoices and labor hours against subcontract agreements.
3. Responsible for corporate credit card reconciliation and allocation of transactions.
4. Review and Reconcile payments against purchase orders.
5. Validate against approved vendor list.
6. Secure written approval from managers or purchase order originators per policy and procedures.
7. Prepare full and complete support package of AP runs for Approver.
8. Use banking platform to set up release of ACH and wires.
9. Cut checks when necessary.
10. Reconcile bank account and several other general ledger accounts
11. Maintain and Reconcile Petty Cash Accounts
12. Maintain AP Documentation and systems.

Required Qualifications:

• 2 or 4 year degree with 3+ years' experience in accounting functions, particularly Accounts Payable.
• Responsible individual with good judgement, attention to details, and work accuracy.
• Experience and expertise in the accounts payable function for a government contractor using Excel and Deltek Costpoint.
• Demonstrated ability to meet deadlines and work with senior management.
• Expertise in Microsoft Excel spreadsheets.
• Good communication skills with problem-solving ability

Desired Qualifications:

• Desire to advance career and learn other aspects of Accounting.
• Knowledge of the Federal acquisition regulations
• Experience with government audits

Mental/Physical Requirements and Work Environment:

• Manual dexterity for office machine operation; stooping, bending to handle files and supplies, mobility to complete errands or deliveries.
• Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephones, etc.
• Work Environment: Work performed in a hybrid office environment. Involves frequent contact with staff and vendors.
• 8:00 to 4:30 with flexibility and hybrid work schedule

US Citizenship: US citizenship required

Location: Arlington, VA/Hybrid (2 days remote, 3 days in Arlington, VA office)

Ideal Innovations, Inc. is an Equal Opportunity Employer:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status.

Ideal Innovations, Inc. is a VEVRAA Federal Contractor.

Associates of Accounting (required)

Expertise in Microsoft Excel spreadsheets. (required)
Experience and expertise in the accounts payable function for a government contractor using Excel and Deltek Costpoint. (required)
3 years: Experience in accounting functions, particularly Accounts Payable. (required)